Ecommerce Bookkeeping Services USA
Ecommerce Bookkeeping Services Across the USA
We provide ecommerce bookkeeping services for online sellers across the USA, handling Shopify, Amazon, Etsy, and multi-channel reconciliation, COGS tracking, platform fee separation, sales tax recording, and monthly financial reports so your numbers are always accurate and tax-ready.
Trusted credentials and certifications
QuickBooks Certified ProAdvisor
Certified by Intuit for QuickBooks Online and Desktop
Xero Advisor Certified
Certified partner for Xero cloud accounting
Bank-Level Data Security
256-bit encryption on all client data and logins
IRS Compliant Reporting
All financials prepared to US federal tax standards
No Long-Term Contracts
Month-to-month service, cancel any time, no penalty
4.9 Star Rated Service
Consistently rated 5 stars by small business clients
What Is Included
What Our Ecommerce Bookkeeping Service Covers for Online Sellers
Ecommerce bookkeeping is more complex than standard bookkeeping. We handle the platform-specific details that generic bookkeepers miss, from platform fee separation to inventory-based COGS tracking.
Multi-Channel Sales Reconciliation
We reconcile your sales, refunds, and payouts across every platform you sell on including Shopify, Amazon, Etsy, WooCommerce, and eBay, matching platform disbursements to your bank deposits accurately every month.
multi-channel ecommerce bookkeeping USACost of Goods Sold Tracking
We track your COGS accurately by recording inventory purchases, landed costs, and product returns so your gross margin is always correct and your profit and loss statement reflects your actual product profitability.
ecommerce COGS tracking bookkeeping servicePlatform Fee Separation
Amazon FBA fees, Shopify subscription charges, PayPal transaction fees, and advertising costs are all separated and categorized correctly so your expense reporting is accurate and every deductible cost is captured.
ecommerce platform fee bookkeepingSales Tax Recording
We record sales tax collected by state correctly in your books so your tax liability is always visible, your CPA has what they need at year end, and you are not scrambling to reconstruct sales tax data during filing season.
ecommerce sales tax bookkeeping USAReturns and Chargebacks Management
We record customer returns, refunds, and chargebacks correctly so your revenue figures are never overstated and your net sales numbers match what actually hit your bank account each month.
ecommerce returns chargebacks bookkeepingMonthly Ecommerce Financial Reports
Every month we deliver a profit and loss statement, COGS breakdown, and gross margin summary built specifically around your ecommerce business so you can track performance by channel and make better purchasing and pricing decisions.
monthly ecommerce financial reports for online sellersWhy Choose Us
Why Ecommerce Sellers Across the USA Choose Our Bookkeeping Service
We understand ecommerce accounting
Generic bookkeepers often treat Amazon payouts as simple revenue and miss fee separations, refund offsets, and inventory adjustments entirely. We understand ecommerce-specific accounting and handle it correctly from day one.
Accurate COGS means accurate margins
If your COGS is wrong, every margin figure in your business is wrong. We track cost of goods sold precisely so you always know your true gross margin per product, per channel, and per month.
All selling channels covered in one service
Whether you sell on one platform or six, we handle all of them in a single monthly engagement. No need to piece together bookkeeping from multiple providers or try to reconcile different systems yourself.
Month-end close on a fixed schedule
Your books are closed and your financial reports are delivered on the same date every month so you always have current data when you are making inventory purchasing, pricing, or advertising decisions.
Sales tax recorded correctly from the start
Sales tax compliance is one of the most common ecommerce bookkeeping mistakes. We record your state-level sales tax obligations correctly each month so your liability is always visible and your CPA has clean data to work from.
Flat monthly pricing, no volume surprises
Your cost does not spike during your busiest sales months. We price based on your average monthly transaction volume so your bookkeeping cost stays predictable year-round including peak seasons like Q4.
How It Works
How Our Ecommerce Bookkeeping Service Works for Online Sellers
From connecting your selling platforms to clean monthly financials in four straightforward steps.
Who This Is For
Which Ecommerce Businesses Benefit Most from Our Bookkeeping Service
If your ecommerce books are a patchwork of platform exports and spreadsheets that never quite balance, this service is built for you.
Shopify store owners
We reconcile your Shopify payouts, separate gateway fees, record refunds, and connect everything cleanly to QuickBooks or Xero so your books match your Shopify dashboard every month.Amazon FBA sellers
Amazon FBA bookkeeping is notoriously complex with reimbursements, storage fees, refund offsets, and bi-monthly payouts. We handle all of it and reconcile every Amazon settlement accurately.Multi-channel sellers
Selling on Amazon, Shopify, Etsy, and eBay simultaneously creates a reconciliation nightmare. We consolidate all channels into one clean set of books every month without losing channel-level visibility.Wholesale and DTC brands
Brands selling both wholesale to retailers and direct to consumers need separate revenue tracking and different margin calculations for each channel. We handle both in a single monthly engagement.Ecommerce businesses preparing for investment
Investors in ecommerce businesses want to see clean COGS tracking, accurate gross margins, and channel-level profitability. We get your books investment-ready fast. See our startup bookkeeping page.Sellers switching from spreadsheet bookkeeping
If you are tracking your ecommerce finances in spreadsheets that take hours to update and still do not show your true margins, we migrate everything into proper accounting software and take it over completely.Client Reviews
What Ecommerce Sellers Say About Our Bookkeeping Service
Real feedback from online sellers who finally have accurate books and know their true margins every month.
I was three months behind on my books when I found VirtualBookkeepings. They caught everything up in under a week and now I get my monthly P and L with a full COGS breakdown on the 5th of every month. My accountant actually complimented the quality of the reports. Total game changer for my Shopify store.
Selling on Amazon and Shopify at the same time meant my bookkeeping was always a mess. Platform fees mixed with revenue, refunds not recorded correctly, COGS all over the place. VirtualBookkeepings cleaned everything up and now I know my exact gross margin on every channel every month. I repriced three product lines after seeing the real numbers.
We were growing fast on Amazon FBA and our bookkeeper had no idea how to handle FBA settlements, reimbursements, or storage fee adjustments. Switched to VirtualBookkeepings and within two months our books finally matched our Amazon seller central dashboard. Should have done this a year earlier.
Get Accurate Ecommerce Bookkeeping for Your Online Store Today
Tell us which platforms you sell on and we will send you a flat monthly quote within 24 hours. No commitment required.
Get My Free QuoteFrequently Asked Questions
Common Questions About Ecommerce Bookkeeping Services in the USA
What does ecommerce bookkeeping service in the USA include?
Our ecommerce bookkeeping service covers multi-channel sales reconciliation, COGS tracking, platform fee separation, sales tax recording, returns and chargeback management, and monthly financial reports including a gross margin summary by channel. We work with Shopify, Amazon, Etsy, WooCommerce, and other major selling platforms.
Do you handle Amazon FBA bookkeeping specifically?
Yes. Amazon FBA bookkeeping requires specific knowledge of settlement reconciliation, FBA fee types, reimbursements, storage adjustments, and refund offsets. We handle all of it and reconcile every Amazon payout accurately against your books each month.
How do you track inventory and COGS for ecommerce businesses?
We record inventory purchases at landed cost, track COGS when products are sold, and adjust for returns and write-offs each month. This gives you an accurate gross margin figure that reflects your true product profitability rather than an estimate based on purchase orders alone.
Can you handle bookkeeping if I sell on multiple platforms?
Yes. Multi-channel reconciliation is one of our core services. We handle all of your selling platforms in a single monthly engagement and consolidate the results into one clean set of books with channel-level revenue visibility. See our bookkeeping services page for the full list of what is included.
Do you record sales tax for ecommerce sellers?
Yes. We record sales tax collected by state in your books each month so your tax liability is always visible and your CPA has organized, state-level data to work from at year end. We do not file sales tax returns directly but we work closely with your CPA or sales tax service to provide the data they need.
How much does ecommerce bookkeeping cost in the USA?
Pricing is based on your average monthly transaction volume and the number of selling channels we manage. We offer flat monthly rates with no volume-based billing spikes during busy seasons. Visit our Pricing page or contact us for a custom quote based on your specific store setup.