Outsourced Accounting Services USA
Outsourced Accounting Services for Small Businesses
We provide full-cycle outsourced accounting services for small businesses across the USA, covering general ledger management, month-end close, financial statement preparation, and everything in between so your books are always accurate and your reporting is always on time.
Trusted credentials and certifications
QuickBooks Certified ProAdvisor
Certified by Intuit for QuickBooks Online and Desktop
Xero Advisor Certified
Certified partner for Xero cloud accounting
Bank-Level Data Security
256-bit encryption on all client data and logins
IRS Compliant Reporting
All financials prepared to US federal tax standards
No Long-Term Contracts
Month-to-month service, cancel any time, no penalty
4.9 Star Rated Service
Consistently rated 5 stars by small business clients
What Is Included
What Our Outsourced Accounting Service Covers for Small Businesses
A complete outsourced accounting function that replaces or supplements your in-house accounting capacity at a fraction of the cost.
General Ledger Management
We maintain your general ledger with accurate, up-to-date entries every month, ensuring every transaction is correctly classified and your chart of accounts reflects the true structure of your business.
general ledger management for small businessMonth-End Close
We perform a full month-end close each month including bank reconciliations, accruals, prepayments, and journal entries, delivering a clean set of financials by an agreed date every single month.
month-end close service for small businessFinancial Statement Preparation
We prepare your profit and loss statement, balance sheet, and cash flow statement monthly so you always have accurate financials ready for decisions, lender requests, or CPA review.
financial statement preparation small business USABank and Credit Card Reconciliation
Every bank account and credit card is reconciled against your accounting records each month, catching discrepancies, duplicate entries, and unrecorded transactions before they compound into larger problems.
bank reconciliation outsourced accounting serviceAccounts Payable and Receivable
We manage your full AP and AR cycle, tracking vendor bills, processing payments, issuing invoices, and following up on outstanding balances so your cash position is always visible and up to date.
accounts payable receivable outsourced serviceTax-Ready Year-End Financials
At year end we prepare a complete, clean set of financial statements your CPA can work from directly, minimizing the time they spend reviewing your books and reducing your overall tax preparation costs.
tax-ready accounting services for small businessWhy Choose Us
Why Small Businesses Trust Us with Their Outsourced Accounting
Far cheaper than an in-house accountant
A full-time in-house accountant costs upward of $55,000 per year before benefits and overhead. Our outsourced accounting service gives you the same coverage at a flat monthly rate sized for a small business budget.
A dedicated accountant on your account
You work with one accountant who understands your business, your industry, and your reporting needs. No call center, no rotating staff and no need to re-explain your setup every month.
Month-end close on a fixed schedule
Your books are closed and your financial statements are delivered by the same date every month without you having to follow up. Consistent timing means better decisions and fewer surprises.
Works inside your existing software
We work directly inside QuickBooks, Xero, Wave, Zoho Books, or AppFolio. No platform migration, no new tools and no downtime switching systems while your business keeps running.
Scales as your business grows
As your transaction volume and reporting requirements grow, your outsourced accounting service scales with you. Add payroll, financial analysis, or modeling without onboarding a new provider.
No contracts, cancel any time
Every engagement is month-to-month. There are no lock-in periods or cancellation penalties. If the service does not work for you, you can walk away with no obligation.
How It Works
How Our Outsourced Accounting Service Works for Small Businesses
A clear four-step process to move from your current setup to a fully managed outsourced accounting function.
Who This Is For
Which Small Businesses Benefit Most from Outsourced Accounting Services
Outsourced accounting works best for businesses that need more than basic bookkeeping but are not ready or do not want to hire a full-time in-house accountant.
Businesses replacing a departing accountant
Your in-house accountant just left and you need continuity without the time and cost of a full rehire. We can step in immediately and maintain the same reporting rhythm.Growing businesses outpacing basic bookkeeping
Your transaction volume and reporting complexity have grown beyond what a basic bookkeeping service can handle. Outsourced accounting fills that gap without a full-time hire.Startups needing investor-grade financials
Investors and lenders expect clean, accurate financial statements. We set up and maintain accounting standards that hold up to scrutiny. See our startup bookkeeping page.LLCs and S-Corps with tax complexity
Entity-level accounting done correctly from the start means cleaner tax returns, better owner draw tracking, and fewer questions from your CPA. See our LLC bookkeeping page.Businesses preparing for a sale or audit
A business sale or bank audit requires clean, well-documented financials going back several years. We get your books in order and maintain the standard buyers and auditors expect.Multi-entity businesses needing consolidated reporting
If you operate more than one business entity and need consolidated financial statements across all of them, our outsourced accounting service handles the full picture in one engagement.Client Reviews
What Small Business Owners Say About Our Outsourced Accounting Service
Real feedback from business owners who outsourced their accounting and never looked back.
Our in-house bookkeeper left with two weeks notice and we were in the middle of a busy quarter. VirtualBookkeepings stepped in within 48 hours, picked up exactly where she left off, and we did not miss a single month-end close. Seamless transition and excellent work.
We were growing fast and our basic bookkeeping setup could not keep up. Switching to outsourced accounting with VirtualBookkeepings gave us proper month-end closes, real financial statements, and our CPA reduced her annual fee because the books were finally clean.
We were preparing to sell one of our businesses and needed three years of clean, auditable financials. The team went through everything, corrected historical errors, and produced statements our buyer’s accountant accepted without a single revision request. The deal closed on time because the books were solid.
Ready to Outsource Your Accounting and Focus on Your Business?
Get a flat monthly quote for outsourced accounting services tailored to your small business. Response within 24 hours, no commitment required.
Get My Free QuoteFrequently Asked Questions
Common Questions About Outsourced Accounting Services for Small Businesses
What does outsourced accounting for small businesses include?
Our outsourced accounting service covers general ledger management, month-end close, bank reconciliations, accounts payable and receivable, financial statement preparation, and tax-ready year-end reporting. It is a complete accounting function handled remotely by a dedicated accountant.
What is the difference between outsourced accounting and bookkeeping?
Bookkeeping covers day-to-day transaction recording and reconciliation. Outsourced accounting goes further to include journal entries, accruals, month-end close, and full financial statement preparation. Many clients start with bookkeeping and upgrade as they grow. See our bookkeeping services page.
How much does outsourced accounting cost for a small business?
Our pricing is based on your transaction volume, number of accounts, and reporting requirements. All plans are flat monthly fees with no hourly billing. Visit our Pricing page for details or contact us for a custom quote.
Which accounting software do you work with?
We work inside QuickBooks Online, QuickBooks Desktop, Xero, Wave, Zoho Books, and AppFolio. If your data is in a platform not listed here, contact us and we will advise on the best approach for migrating or working within your current setup.
Can you take over from an accountant who just left?
Yes. Covering accounting gaps after a departure is one of the most common reasons businesses come to us. We can onboard quickly, review the existing state of your books, and maintain continuity so your reporting schedule is not disrupted.
Do you also offer payroll and financial analysis alongside accounting?
Yes. Many clients combine our outsourced accounting service with payroll accounting and financial analysis for a complete finance function handled in one place. We offer bundled pricing for clients using multiple services.