Virtual Accounting Assistant USA
Virtual Accounting Assistant for Small Business
Our virtual accounting assistant service gives small businesses a dedicated remote accounting professional handling invoicing, expense tracking, accounts payable and receivable, and day-to-day financial admin so you can focus on running your business.
Trusted credentials and certifications
QuickBooks Certified ProAdvisor
Certified by Intuit for QuickBooks Online and Desktop
Xero Advisor Certified
Certified partner for Xero cloud accounting
Bank-Level Data Security
256-bit encryption on all client data and logins
IRS Compliant Reporting
All financials prepared to US federal tax standards
No Long-Term Contracts
Month-to-month service, cancel any time, no penalty
4.9 Star Rated Service
Consistently rated 5 stars by small business clients
What Is Included
What Our Virtual Accounting Assistant Handles for Your Business
Your virtual accounting assistant takes over the time-consuming financial admin tasks that pull you away from the work only you can do.
Invoicing and Billing
We create, send, and track client invoices on your behalf, follow up on overdue payments, and keep your accounts receivable ledger current so you always know who owes you and how much.
virtual invoicing assistant for small businessExpense Tracking and Categorization
We log and categorize every business expense in your accounting software, match receipts to transactions, and flag any unusual or duplicate charges before they hit your books.
expense tracking service for small businessAccounts Payable Management
We manage your vendor bills, track due dates, process approved payments, and maintain a clear payables schedule so you never miss a payment or pay twice for the same invoice.
accounts payable management for small businessAccounts Receivable Follow-Up
We track outstanding client invoices, send professional payment reminders on a set schedule, and escalate overdue accounts so your cash flow stays healthy without you chasing clients yourself.
accounts receivable follow-up service small businessReceipt and Document Management
We organize and store your financial documents digitally, match receipts to transactions, and maintain a clean audit trail so your records are always organized and easy to retrieve at tax time.
receipt management virtual assistant small businessMonthly Bookkeeping Support
Beyond daily tasks, your virtual accounting assistant supports the monthly close process, preparing reconciliations and transaction summaries that feed directly into your financial reports.
virtual bookkeeping assistant for small businessWhy Choose Us
Why Small Businesses Choose Our Virtual Accounting Assistant Service
A fraction of the cost of an in-house hire
A part-time in-house bookkeeper or admin costs far more than our virtual assistant service once you factor in salary, benefits, equipment, and office space. You get more coverage for less.
One dedicated person on your account
You are not handed off to a different person each week. One virtual accounting assistant learns your business, your vendors, and your preferences and stays consistent month after month.
Same-day turnaround on tasks
Need an invoice sent, a payment confirmed, or a vendor statement reconciled? Most tasks are completed the same business day so nothing sits waiting and your operations keep moving.
Works in your existing software
We work directly inside QuickBooks, Xero, Wave, Zoho Books, or any platform you already use. No migration, no new tools and no time wasted getting set up on something unfamiliar.
Scales with your business
As your transaction volume grows, your virtual accounting assistant adjusts with you. You can add hours or expand the scope of tasks without going through a lengthy hiring process.
Secure and confidential
Your financial data and vendor relationships are handled with full confidentiality. We operate under strict data security protocols and never share client information with third parties.
How It Works
How Our Virtual Accounting Assistant Service Gets Started
From first contact to a fully active assistant managing your daily accounting tasks in four simple steps.
Who This Is For
Which Small Businesses Benefit Most from a Virtual Accounting Assistant
If accounting admin is taking hours out of your week that should be spent on higher-value work, this service is the right fit.
Solo founders and owner-operators
You handle everything yourself and accounting admin eats into time you need for sales, delivery, and growth. A virtual assistant takes it off your plate entirely.Service businesses with high invoice volume
Consultancies, agencies, and professional service firms that send dozens of invoices each month benefit from a dedicated assistant managing the full billing cycle.Ecommerce businesses managing vendor payments
Multiple supplier invoices, platform fees, and return credits require consistent accounts payable management every week. See our ecommerce bookkeeping page.Real estate businesses with multiple properties
Tracking rent income, maintenance expenses, and vendor invoices across multiple properties is exactly the kind of repetitive admin a virtual accounting assistant handles well.Growing businesses not ready to hire in-house
You need more accounting support than you currently have but you are not at the stage of justifying a full-time hire. A virtual assistant fills that gap at a predictable monthly cost.Businesses with slow-paying clients
If chasing overdue invoices is taking up your time and energy, a virtual accounting assistant manages the entire follow-up process professionally so you do not have to.Client Reviews
What Small Business Owners Say About Our Virtual Accounting Assistant
Real feedback from owners who handed off their accounting admin and got their time back.
I was spending four hours every week chasing invoices and entering expenses. My virtual accounting assistant now handles all of it and I have not thought about accounts receivable in three months. The follow-up process is more professional than anything I was doing myself.
We have 12 suppliers and about 40 invoices coming in every month. Keeping track of what was paid and what was due was a nightmare. Now our virtual assistant manages the whole AP process and we have not had a late payment or a duplicate charge in six months.
As a solo founder I was doing all my own bookkeeping and invoicing on weekends. Hiring a virtual accounting assistant from VirtualBookkeepings gave me my weekends back and my books are cleaner than they have ever been. Worth every cent.
Hire a Virtual Accounting Assistant for Your Small Business Today
Tell us which tasks are eating your time and we will send you a flat monthly quote within 24 hours. No commitment required.
Get My Free QuoteFrequently Asked Questions
Common Questions About Our Virtual Accounting Assistant Service
What does a virtual accounting assistant for small business actually do?
Your virtual accounting assistant handles the day-to-day financial admin tasks that take time away from running your business. This includes creating and sending invoices, tracking expenses, managing vendor bills, following up on overdue payments, organizing receipts, and supporting the monthly bookkeeping close process.
How is a virtual accounting assistant different from a bookkeeper?
A bookkeeper focuses on recording and reconciling transactions and producing financial reports. A virtual accounting assistant handles the operational tasks that feed into bookkeeping, such as invoicing, expense entry, and vendor communication. Many clients use both services together. See our bookkeeping services page.
Which accounting software does your virtual assistant work with?
We work inside QuickBooks Online, QuickBooks Desktop, Xero, Wave, Zoho Books, and AppFolio. If you use a different platform, contact us and we will advise on the best approach for your setup.
How do I communicate with my virtual accounting assistant?
We work within whatever communication method suits you, whether that is email, Slack, or a shared task management tool. You will also receive a weekly summary of completed tasks and any items that need your review or approval.
Is my financial data safe with a virtual accounting assistant?
Yes. We access your accounts only through the secure login portals of your accounting software using 256-bit encrypted connections. We never store passwords and all client data is handled under strict confidentiality protocols.
How much does a virtual accounting assistant for small business cost?
Pricing is based on the scope of tasks and the volume of transactions handled each month. We offer flat monthly rates so your cost is predictable with no hourly billing surprises. Visit our Pricing page or contact us for a custom quote.